Steve Thomas - IT Consultant

Don’t be surprised if you see some ads while using your Windows 11 computer. Microsoft designed its operating systems to show notifications and ads, regardless of the version. Some users don’t mind the ads, but if you do and are wondering if there’s any way to remove such notifications, wonder no more. Here’s how to get rid of unwanted ads in Windows 11.

Turn off suggested content in Settings

You may find Microsoft subtly suggesting some of its products or services to you while you use certain built-in apps. If you don’t like that, you can disable this feature by going to Settings > Privacy & security > General. Then, toggle off the switch button beside Show me suggested content in the Settings app. With this feature off, the Settings app will stop displaying suggested content.

Disable system notifications

Microsoft has programmed Windows 11 to send push notifications of tips and tricks that introduce users to more of the company’s products. If you find these suggestions random or unwelcome, you can disable them entirely.

Go to Settings > System > Notifications. Then, uncheck two boxes: the one beside Offer suggestions on how I can set up my device and the one beside Get tips and suggestions when I use Windows. This will prevent the system from showing notifications about certain Windows features or offers.

Remove ads on the Lock screen

Your Lock screen may display ads from time to time depending on your background settings. To prevent this, simply go to Settings > Personalization > Lock screen and choose either the Picture or the Slideshow option under Personalize your background. Then, scroll down the page and deselect the “Get fun facts, tips, tricks, and more on your lock screen” option. Your Lock screen should now be ad-free.

Uninstall pins from the Start menu

Microsoft uses the pin feature on the Start menu to place ads for its own products and services or other apps found on the Microsoft Store. The apps typically vary depending on the user’s region, but some of the common ones include Prime Video and Adobe Express. They’re designed to be highly visible to lure users into clicking and subscribing to them.

To remove these pins, open Start, right-click the app you want to get rid of, then select Uninstall

Keep File Explorer ad-free

Microsoft also uses File Explorer to promote certain services like OneDrive. To stop getting such ads in File Explorer, open File Explorer and click the three-dotted menu on the command bar. Choose Options, then go to the View tab. Look for the “Show sync provider notifications” option, then deselect the checkbox beside it. This turns off advertisements in File Explorer.

This blog is a good starting point if you want to learn about Windows 11. But if you need something a little more advanced, our managed IT services experts are second to none. Get in touch with one of our specialists today to maximize Windows 11’s full potential.

Applications in the metaverse often feel like more of a marketing gimmick than something that a critical mass of consumers would use, let alone pay for. But turn to the enterprise, and there appears to be a very lucrative opportunity that’s well into finding traction. Today, one of the early movers in building solutions for that market is announcing a round of funding to double down on the opportunity.

Varjo, which builds hardware and integrated software for “professional grade” virtual and augmented reality for industrial and other enterprise applications, has raised $40 million, a Series D that it will be using both to continue R&D for its headsets, as well as to delve further into software applications and tools for the Varjo Reality Cloud, its own streaming platform that it launched earlier this year.

The company is headquartered in Helsinki, Finland — founded and run by longtime veterans from Nokia cast asunder when that company, once a leading smartphone and mobile maker, went into a tailspin last decade — and its backers in this round include a number of big investors out of the region.

They include EQT Ventures, Atomico, strategic backer Volvo Car Tech Fund, Lifeline Ventures, and Tesi, the Finnish government VC and PE fund; with new backers Mirabaud and Foxconn also participating. Varjo describes the latter two as strategic: it’s not clear how the Swiss finance and banking giant is working with Varjo, but Foxconn is being tapped to help manufacture its devices, CEO Timo Toikkanen said in an interview.

Varjo is not disclosing valuation, but data from PitchBook estimates that its last round in 2020 valued it at $146 million and Toikkanen (who used to lead all of Nokia mobile phones business before and after it was acquired by Microsoft) noted that the new valuation is “very positive.”

In a hardware landscape that is dominated by big tech companies — particularly in VR hardware — Varjo is notable for being an independent player, and not one that’s prone to gobbling lots of cash to stay that way: it’s only raised around $150 million since being founded in 2016. Toikkanen declined to say whether Varjo has been approached by others for acquisition, but given that Nokia background, I’d hazard to say that he and others on the team understand first-hand the value of remaining a smaller company when it comes to innovation.

“We are very fond of what we do at this size,” he said. “There are great benefits to independence. We are fast moving and we have the ability to respond to customer needs.”

Perhaps the independence has also lent the company a greater degree of focus. A number of players in the area of XR have been focusing on headsets and applications for consumers, and some would argue that the quality of those efforts has been variable: Meta was roundly ridiculed when Mark Zuckerberg provided a preview its Horizon Worlds expansion; but others are making efforts to improve the experience.

And there are also a number of companies that have also put their money on the B2B opportunity (they include Meta building enterprise applications, HP, and ByteDance-owned Pico), although even in that area, some like Spatial have pivoted away to other aspects of the “metaverse.”

Within that spectrum, Varjo is among those that took a position early on that the first adopters (and perhaps the main ones?) of XR products would be enterprise customers, and it has stuck to it.

”Consumer and corporation expectations towards metaverse are globally high. To meet these expectations, both technology that is easy to use and accurate as well as high-quality software and content are needed. Varjo’s tech – namely, the new XR streaming platform ’Varjo Reality Cloud’ in combination with the company’s XR-3, VR-3 and Aero products – enables professional, fully virtual work in various sectors, anytime and anywhere,” said Keith Bonnici, investment director at Tesi, in a statement. “This then promotes global remote work, boosting efficiency and decreasing CO2 emissions from work travel.”

In terms of its products, Varjo’s focus is on producing premium, business-critical services and devices (read: expensive, but for a customer that is less sensitive on pricing), and to take an approach that virtual and augmented reality would go hand-in-hand as mixed reality. Toikkanen believes that prescience has been integral to its success.

“We have never been a ‘hype’ company,” he said in his understated, Finnish clip. “We have been very consistent in saying that the entry point from the beginning is mixed reality. Eventually everything has worked out to be built that way. We also said that the ultimate incarnation would need to be as good as real life. Pixelated holographic would never be good enough.”

The company currently makes three different headsets — the XR-3, the VR-3 and the Aero, ranging in prices respectively from about $6,500 to $1,500 with additional costs for software subscriptions to use with them (which appear to start at around $1,500 annually), as well as a separate development environments for its Reality Cloud and another next-generation product it calls Teleport that is still in alpha.

Its focus these days is on applications in areas like design and manufacturing, engineering, education, and healthcare, and in addition to Volvo, its customers include Lockheed Martin, Boeing, Aston Martin, Kia — in all, about 25% of the Fortune 100, the company said — as well as “various departments across the United States and European Governments.”

With found Urho Konttori, another Nokia alum, on board as Varjo’s CTO, the startup also owns seven patent families related to XR.

“Varjo is very intellectual property-protection oriented,” Toikkanen said, noting that the company has been approached by other tech companies to license that IP, but that it has yet to develop that business. “Today the focus is on building it into our own products and services. That is the way you can can get access.”

 

The UK could be gearing up to hit a handful of tech firms with enforcement orders (and potentially fines) related to a children’s online privacy and safety Code which has been in force for a year.

“The ICO are currently looking into how over 50 different online services are conforming with the code, with four ongoing investigations. We have also audited nine organisations and are currently assessing their outcomes,” the data protection watchdog said in a blog post yesterday marking the one-year anniversary of the Code coming into application.

The Telegraph, which has interview with information commissioner, John Edwards — who heads up the Information Commissioner’s Office (ICO) — in today’s paper reports that two of the four social media and tech firms under investigation are household names.

Its reports says decisions by the ICO on whether to prosecute are expected to be announced within weeks.

“This code makes clear that children are not like adults online, and their data needs greater protections,” Edwards told the Telegraph. “We’ll use our enforcement powers where they are required.”

The companies in question have not been named — either by the newspaper or the ICO — but last November, the watchdog wrote to Apple and Google after concerns had been raised with it about how the pair assess apps on their respective mobile app stores to determine which age ratings they apply.

The ICO described its outreach then as an “evidence gathering process to identify conformance with the code” — although it remains to be seen whether the two tech giants are among the four firms facing possible enforcement, or if they’re just among the wider group whose compliance the watchdog has been eyeing.

“Unfortunately, we are unable to name the companies at the minute due to ongoing investigations,” a spokeswoman for the ICO confirmed when asked if it can share any more details.

The ICO first published the children’s Code back in 2020. It contains 15 standards for what’s billed as “age appropriate design” — essentially it’s a set of design recommendations for web services that are likely to be accessed by kids, containing recommendations such as setting high privacy defaults and not using heavy-handed engagement tactics that could keep kids unhealthily hooked on using a digital service.

The overarching aim is for the Code to encourage to platforms to safeguard kids from accessing inappropriate content and prevent them being commercially data-mined, although the ICO regulates personal data (rather than content) — the latter responsibility will fall to Ofcom under the incoming Online Safety Bill (assuming another change of UK prime minister does not lead to a legislative rethink on that front).

This division of regulatory responsibilities has led to some friction from children’s safety campaigners who, while supportive of the Code — and, indeed, even more than that in the case of 5Rights’ chair and life peer, Baroness Kidron, who was a fundamental driver for adoption of the standards (and continues to press for amendments from her seat in the House of Lords) — have complained of “gaps”, as they wait for content-focused safety laws to make their way through parliament.

The ICO has therefore faced pressure to also be looking at adult websites — i.e. by requiring that porn sites also comply with the Code — not just auditing the sorts of games and social media apps that are most obviously popular with children.

Age checks for porn sites?

The overarching push by child safety campaigners is to force adult websites to apply robust age checks to prevent children accessing online pornography — so, basically, a revival of a mandatory age checks for porn sites policy that’s been kicked about by UK lawmakers for years — most recently revived (earlier this year) as an(other) addition to the Online Safety Bill after a standalone age check scheme was dropped in 2019 after facing criticism that it was unworkable.

Campaigners may finally be scenting victory on this front, via the Online Safety Bill, as the government said in February that it will mandate the use of “age verification technologies” on adult sites to make it harder for children to access or stumble across pornography. But they’re evidently not sitting on their hands waiting for that legislation to pass — not when the Children’s Code and UK data protection law already exists for them to leverage…

And in what looks to be a related change to its approach, announced yesterday, the ICO has bowed to pressure to expand its interpretation of the Code to cover pornography websites — or at least those that are “likely” to be accessed by children (whatever that means) — writing in its blog post that: “We have… revised our position to clarify that adult-only services are in scope of the Children’s code if they are likely to be accessed by children.”

The ICO says this evolution in how it applies the Code follows petitions by child safety campaigners and others warning of the risk of “data protection harms” when kids access porn sites.

“We will continue to evolve our approach, listening to others to ensure the code is having the maximum impact,” it goes on. “For example, we have seen an increasing amount of research (from the NSPCC, 5Rights, Microsoft and British Board of Film Classification), that children are likely to be accessing adult-only services and that these pose data protection harms, with children losing control of their data or being manipulated to give more data, in addition to content harms.”

This change in application does not (cannot) entail an expansion of what the ICO regulates to include content itself. (“We don’t regulate content,” its spokeswoman confirmed. “We regulate how children’s personal data is used or processed in order for content to be served to children. It’s the step before children see the content.”)

However it’s clear that porn sites’ data collection habits are not the primary concern for child safety campaigners — rather it’s, yep, the content — but if campaigners can leverage children’s privacy rules to force porn sites to implement age checks they don’t look too fussy.

In a statement welcoming the ICO’s revision to include adult-only sites in scope of the Code, children’s safety campaign group, the 5Rights Foundation, said:

“The UK Age Appropriate Design Code applies to all services that are likely to be accessed by under-18s, even if they are not intended for children. Through its investigative work submitted to the ICO last year, 5Rights uncovered that sites including gambling, dating and pornography sites are being accessed by children and are not complying with the Code, in particular profiling children to serve detrimental material.”

“The ICO’s announcement on adult-only sites will provide much needed clarity to those companies who think they are beyond the law,” added Duncan McCann, its head of policy implementation, in another supporting statement. “They will no longer have grey lines to exploit, and we hope that this development will serve to further improve the online lives of young people.”

While the UK children’s Code itself is not legally binding, it is attached to the country’s wider data protection rules — which include the Data Protection Act and UK GDPR — and ICO guidances notes that applicable online services “need to follow” the standards in order to “ensure they are complying with their obligations under data protection law to protect children’s data online”.

Under the GDPR, the ICO has extensive powers to enforce against privacy breaches — with the ability to fine infringers up to 4% of their global annual turnover (or up to £17.5M, whichever is higher). So the subtext here is basically ‘comply with the code or risk GDPR-level enforcement’ — giving the ICO a big stick to encourage in-scope digital services to apply goldplating rules that could end up in an age-gated Internet, since who knows which other services might be “likely” to be accessed by kids?

Asked how adult websites should assess whether children are likely to access their services, the ICO’s spokeswoman responded with this: “Services must be accountable for their decisions, and be able to provide evidence to support their views on whether they are likely to be accessed by children. To determine if they fall within the scope of the code, adult services will need to understand who their users are, and identify if children make up a significant number of those users. To do this, online service could undertake research about their users, review academic research or commission market research, consideration of the types of content and activities children are interested in and the attractiveness of their services to children; or consider if children are known to like similar services.”

The phrase “understand who their users are, and identify if children make up a significant number of those users” is doing a lot of work in that sentence — although the ICO has not explicitly suggested the use of age verification technology as a way for a service to determine whether it falls in scope of the Code. That comes next…

“If an adult only online service is likely to be accessed by children, the service needs to take measures to restrict children from accessing the service, such as by implementing age assurance measures, or it must implement the standards of the code in a proportionate, risk-based manner to protect children’s privacy online,” the ICO’s spokeswoman also told us, adding: “It’s vitally important to look after children online and not treat them in the same way adults are treated. It is a long term, transformative process to embed the Children’s code but we are seeing more and more change which is good for children, it allows the online industry to be more innovative and it’s the right thing to do.”

The ICO’s blog post also notes that the (privacy) regulatory will be working with Ofcom (the incoming content regulator) and the Department for Digital, Culture, Media and Sport (DCMS) to “establish how the code works in practice in relation to adult-only services and what they should expect”. So expect further implementation ‘evolution’ as more pieces of the UK’s digital regulation strategy land (or, well, fall away).

The ICO is already taking credit for a number of policy tweaks applied by major platforms to children’s accounts, including Facebook, Instagram, YouTube, Google and Nintendo, over the past year — such as the Meta-owned platforms limiting targeting to age, gender, and location for under-18s; and YouTube turning off autoplay by default and turning on take a break and bedtime reminders by default for Google Accounts for under 18s, to name two of the actions it flags.

The UK Code has also been credited with encouraging similar policy moves in other jurisdictions — reportedly inspiring a California bill that was passed by lawmakers just this week (and will, if it’s gets signed into law, apply a similar set of protections for under-18s in the state), among a number of other moves by other regulators and policymakers focused on safeguarding kids online.

Microsoft’s $68.7 billion all-cash deal to bag gaming giant Activision Blizzard faces closer antitrust scrutiny in the UK where the country’s market watchdog has just announced it will move to an in-depth investigation — unless the pair submit suitable proposals to address its concerns in the next few days.

The Competition and Markets Authority (CMA) opened a formal probe of the acquisition in July, soliciting feedback on whether or not to move to a deeper so-called Phase 2 investigation. It’s now decided the deal does merit closer attention — taking a view that it could substantially lessen competition in gaming consoles, multi-game subscription services, and cloud gaming services.

Microsoft and Activision have five working days to submit remedies to the CMA to stave off this deeper probe (which would involve an independent panel of experts being appointed to dig into concerns unearthed during the Phase 1 investigation).

Commenting in a statement, Sorcha O’Carroll, senior director of mergers at the CMA, said:

“Following our Phase 1 investigation, we are concerned that Microsoft could use its control over popular games like Call of Duty and World of Warcraft post-merger to harm rivals, including recent and future rivals in multi-game subscription services and cloud gaming.

“If our current concerns are not addressed, we plan to explore this deal in an in-depth Phase 2 investigation to reach a decision that works in the interests of UK gamers and businesses.”

The CMA said it’s concerned that if Microsoft, owner of the Xbox brand, buys Activision Blizzard, a maker of very popular console, PC and mobile games, it could harm console rivals (“including recent and future entrants”) — by refusing them access to the Activision’s games or by providing access on much worse terms.

Popular franchises Activision develops include Call of Duty and World of Warcraft. It also owns the mobile game Candy Crush, among other well-thumbed titles.

The CMA believes the Merger could allow Microsoft to make ABK [Activision Blizzard] content, including Call of Duty, exclusive to Xbox or Game Pass, or otherwise degrade its rivals’ access to ABK content, such as by delaying releases or imposing licensing price increases,” the regulator writes notes in a summary of its decision, noting this is known as an ‘input foreclosure’ concern, (i.e. where a firm uses its control of an important input to harm its rivals).

The CMA goes on to include its assessment that Sony would be the main Microsoft rival likely to be affected in the short to medium term. 

Additionally, the regulator said it has received evidence about the potential impact of combining Activision Blizzard with Microsoft’s broader ecosystem. “Microsoft already has a leading gaming console (Xbox), a leading cloud platform (Azure), and the leading PC operating system (Windows OS), all of which could be important to its success in cloud gaming,” it writes in a press release. “The CMA is concerned that Microsoft could leverage Activision Blizzard’s games together with Microsoft’s strength across console, cloud, and PC operating systems to damage competition in the nascent market for cloud gaming services.”

On cloud gaming, the CMA summarizes its concerns thusly:

“Microsoft already has a combination of assets that is difficult for other cloud gaming service providers to match. By having a large and well-distributed cloud infrastructure, Microsoft will be able to host games on its servers on preferential terms and reach gamers throughout the world without having to pay a fee to third- party cloud platforms. By having Windows, the OS where the vast majority of PC games are played, Microsoft can stream games to Windows PCs without having to pay an expensive Windows licensing fee and may be able to design and test games made for Windows more effectively than rivals. And by having an existing console ecosystem, Microsoft has an existing user base of gamers to which it can promote its cloud gaming services, as well as a range of popular games that it can offer.

“The Merger would, therefore, bring together the company in a uniquely strong position to offer cloud gaming services with one of the industry’s strongest gaming catalogues. The CMA is concerned that, by leveraging ABK’s content and Microsoft’s wider ecosystem, Microsoft will have an unparalleled advantage over current and potential cloud gaming service providers. This could result in increased concentration in cloud gaming services or the market ‘tipping’ to Microsoft, and ultimately deny consumers the benefits of competition between new and emerging providers vying to succeed in cloud gaming. The CMA recognises that, if Microsoft were to significantly increase its market power in cloud gaming services, this could have knock-on effects on independent game developers and publishers who compete against Microsoft’s own gaming portfolio, and who could be disadvantaged in a number of ways, such as by having to pay higher fees or by being demoted on Microsoft’s gaming ecosystem.”

“The CMA considers that these concerns warrant an in-depth Phase 2 investigation. Microsoft and Activision Blizzard now have 5 working days to submit proposals to address the CMA’s concerns. If suitable proposals are not submitted, the deal will be referred for a Phase 2 investigation,” the regulator adds in its press release.

Microsoft was contacted for comment on the development. A Company spokesperson sent this statement, attributed to Brad Smith, its president and vice chair:

“We’re ready to work with the CMA on next steps and address any of its concerns. Sony, as the industry leader, says it is worried about Call of Duty, but we’ve said we are committed to making the same game available on the same day on both Xbox and PlayStation. We want people to have more access to games, not less.”

The tech giant also pointed to a blog post Microsoft Gaming’s CEO, Phil Spencer, has published today — so it’s not wasting any time in pulling out the PR big guns — in which he sets out a vision of “gaming for everyone, everywhere”; touting a “choice” strategy that he says will see Microsoft making much loved Activision titles available via its Netflix-like gaming subscription offering, Game Pass, “to grow those gaming communities”.

“We’ve heard that this deal might take franchises like Call of Duty away from the places where people currently play them. That’s why, as we’ve said before, we are committed to making the same version of Call of Duty available on PlayStation on the same day the game launches elsewhere,” Spencer goes on. “We will continue to enable people to play with each other across platforms and across devices. We know players benefit from this approach because we’ve done it with Minecraft, which continues to be available on multiple platforms and has expanded to even more since Mojang joined Microsoft in 2014.

“As we extend our gaming storefront across new devices and platforms, we will make sure that we do so in a manner that protects the ability of developers to choose how to distribute their games.”

Also today, Activision’s CEO, Bobby Kotick, has posted an open letter to employees in which he reiterates that the firm’s leadership team expects oversight of the acquisition to be a “long process” — but also suggests a “likely” closing date for the deal of mid 2023.

“With the number of government approvals required, we still believe the deal is most likely to close in Microsoft’s fiscal year ending June of next year. We are fortunate to have already received approvals from a couple of countries, and the process with all of the regulators is generally moving along as we expected,” he writes. “This week we heard from the United Kingdom, where we have more employees than anywhere except North America. We have entered the second phase of our review there, and we will continue to fully cooperate with the regulators there, and everywhere approvals are required.”

“As our industry continues to see numerous companies investing aggressively in gaming, including many of the world’s largest technology and media companies, government regulators are taking appropriate and deliberate steps to better understand our industry and the growing competition from around the world,” Kotick adds.

Other regulators considering the Microsoft-Activision acquisition include the US’ FTC.

Viva Insights is an app within Microsoft’s Viva suite. It provides individuals, managers, and business leaders with the necessary insights to develop better work habits and improve their work environment. In this blog, we will explore how Viva Insights works and its many features.

How does Viva Insights work?

Viva Insights shows users personalized recommendations that can help them do their best work. By analyzing Microsoft 365 data, such as emails, calls, meetings, and chats, it can generate insights for building better work habits that help people become more productive and improve their well-being. The tool can gather and provide the following information:

  • Personal insights help individual users understand how they work and what they need to do to improve their performance.
  • Teamwork habits let you determine work habits that may cause burnout, such as having too many meetings, too little focus time, and frequent after-hours work. This way, team members can learn how their habits affect the rest of the team and how they can help their colleagues balance productivity and well-being.
  • Organization trends provide managers and business leaders visibility into how the work culture is impacting employee productivity and well-being. They can use the recommendations to make necessary improvements.
  • Advanced insights can help company leaders address vital issues about organizational resiliency, such as how work affects their people and the business.

What are the other features of Viva Insights?

Aside from providing important insights, Viva Insights also has a few handy features that can help employees improve their work life. These include:

  • Stay connected: This feature allows users to interact better with their colleagues. It also suggests one-on-one meetings with managers or colleagues, sends meeting reminders, and reminds users to RSVP when needed.
  • Protect time: Viva Insights users can schedule focus time right on the app. Do Not Disturb functions are automatically enabled to prevent distractions.
  • Send praise: Users can acknowledge their team’s and colleagues’ hard work by sending them praise via private chat or a Teams channel.
  • Reflect: This feature encourages workers to focus on themselves. Users can create reminders to see how they are feeling and access their reflection history to determine how their feelings have evolved. Users can share this data with their managers and other company leaders.
  • Headspace: Users can access the mindfulness app Headspace within Microsoft Viva to help them start their day grounded, relax before a big presentation, or focus before starting a project. They can also use it to close out their day with a mindfulness exercise during their virtual commute.
  • Take a break: This feature encourages users to take several deep breaths for one minute.
  • Microsoft To-Do: This task management application helps users better manage their tasks and commitments.

To make sure you reap all the benefits of Viva Insights, give us a call. We’ll be more than ready to help you set it up and tailor it to your business’s needs.

Viva Insights is a powerful tool that gathers data on your employees’ work habits, analyzes this information, and then recommends ways to help team members perform more efficiently. The application also seeks to improve your staff’s productivity and well-being so they can achieve their full potential.

How does Viva Insights work?

Viva Insights shows users personalized recommendations that can help them do their best work. By analyzing Microsoft 365 data, such as emails, calls, meetings, and chats, it can generate insights for building better work habits that help people become more productive and improve their well-being. The tool can gather and provide the following information:

  • Personal insights help individual users understand how they work and what they need to do to improve their performance.
  • Teamwork habits let you determine work habits that may cause burnout, such as having too many meetings, too little focus time, and frequent after-hours work. This way, team members can learn how their habits affect the rest of the team and how they can help their colleagues balance productivity and well-being.
  • Organization trends provide managers and business leaders visibility into how the work culture is impacting employee productivity and well-being. They can use the recommendations to make necessary improvements.
  • Advanced insights can help company leaders address vital issues about organizational resiliency, such as how work affects their people and the business.

What are the other features of Viva Insights?

Aside from providing important insights, Viva Insights also has a few handy features that can help employees improve their work life. These include:

  • Stay connected: This feature allows users to interact better with their colleagues. It also suggests one-on-one meetings with managers or colleagues, sends meeting reminders, and reminds users to RSVP when needed.
  • Protect time: Viva Insights users can schedule focus time right on the app. Do Not Disturb functions are automatically enabled to prevent distractions.
  • Send praise: Users can acknowledge their team’s and colleagues’ hard work by sending them praise via private chat or a Teams channel.
  • Reflect: This feature encourages workers to focus on themselves. Users can create reminders to see how they are feeling and access their reflection history to determine how their feelings have evolved. Users can share this data with their managers and other company leaders.
  • Headspace: Users can access the mindfulness app Headspace within Microsoft Viva to help them start their day grounded, relax before a big presentation, or focus before starting a project. They can also use it to close out their day with a mindfulness exercise during their virtual commute.
  • Take a break: This feature encourages users to take several deep breaths for one minute.
  • Microsoft To-Do: This task management application helps users better manage their tasks and commitments.

To make sure you reap all the benefits of Viva Insights, give us a call. We’ll be more than ready to help you set it up and tailor it to your business’s needs.

Viva Insights uses the power of data and analytics to help businesses of all sizes improve their employees’ productivity. Let’s learn more about this business productivity tool and how it can benefit your organization.

How does Viva Insights work?

Viva Insights shows users personalized recommendations that can help them do their best work. By analyzing Microsoft 365 data, such as emails, calls, meetings, and chats, it can generate insights for building better work habits that help people become more productive and improve their well-being. The tool can gather and provide the following information:

  • Personal insights help individual users understand how they work and what they need to do to improve their performance.
  • Teamwork habits let you determine work habits that may cause burnout, such as having too many meetings, too little focus time, and frequent after-hours work. This way, team members can learn how their habits affect the rest of the team and how they can help their colleagues balance productivity and well-being.
  • Organization trends provide managers and business leaders visibility into how the work culture is impacting employee productivity and well-being. They can use the recommendations to make necessary improvements.
  • Advanced insights can help company leaders address vital issues about organizational resiliency, such as how work affects their people and the business.

What are the other features of Viva Insights?

Aside from providing important insights, Viva Insights also has a few handy features that can help employees improve their work life. These include:

  • Stay connected: This feature allows users to interact better with their colleagues. It also suggests one-on-one meetings with managers or colleagues, sends meeting reminders, and reminds users to RSVP when needed.
  • Protect time: Viva Insights users can schedule focus time right on the app. Do Not Disturb functions are automatically enabled to prevent distractions.
  • Send praise: Users can acknowledge their team’s and colleagues’ hard work by sending them praise via private chat or a Teams channel.
  • Reflect: This feature encourages workers to focus on themselves. Users can create reminders to see how they are feeling and access their reflection history to determine how their feelings have evolved. Users can share this data with their managers and other company leaders.
  • Headspace: Users can access the mindfulness app Headspace within Microsoft Viva to help them start their day grounded, relax before a big presentation, or focus before starting a project. They can also use it to close out their day with a mindfulness exercise during their virtual commute.
  • Take a break: This feature encourages users to take several deep breaths for one minute.
  • Microsoft To-Do: This task management application helps users better manage their tasks and commitments.

To make sure you reap all the benefits of Viva Insights, give us a call. We’ll be more than ready to help you set it up and tailor it to your business’s needs.

The world has gotten a lot more serious about privacy and data protection, but in many cases business models that rely on personalization of one kind or another have struggled to keep up. Today, a startup out of Paris called Ravel Technologies is emerging from stealth with an approach it believes could be the missing link between those two. It’s built a tool based on homomorphic encryption to keep personally identifiable information (PII) private from end to end without needing to touch the data itself. It’s launching first with a tool to enable “zero-knowledge” advertising services, and another for financial services.

The company has been around for almost four years and was initially bootstrapped, hiring a team of academics and advisors including Fields Medal Recipient Cedric Villani. Now it’s disclosing that Airbus Ventures has led a seed round of an unspecified amount. It has not disclosed any customer names but Mehdi Sabeg, the CEO who co-founded the company, said that it’s in advanced discussions with companies across both products. It notes that French bank BNP Paribas is among those running a proof of concept process.

Homomorphic encryption, as others have described it before, is something of a “holy grail” in the world of security. First conceived of by academics, the technique involves extensive algorithmic encryption of an organization’s data that lets it stay encrypted even as that organization collaborates with third parties to process the data and deliver their own services based on it — as you might, for example, encounter in an advertising network.

The holy grail aspect comes in because while the idea sounds great in theory, in practice it requires enormous computational resources to run, so much so that up to now a lot of efforts to put homomorphic encryption into practice have fallen short.

That’s led other companies who are attempting to build their own approaches to use either modified versions of HE, or to apply it to smaller, well-defined sets of data — approaches that we’ve covered used by the likes of Enveil and Duality, two other HE-based startups that have attracted some interesting attention.

Ravel’s big breakthrough has been a new approach that not only allows it to implement fully homomorphic encryption (FHE) for the first time among all of the others, but to do it at scale, across any-sized data set. Sabeg said that the speed at which Ravel works on data is on “four orders of magnitude faster” than the other HE-based solutions that have been rolled out by others.

Sabeg added that Ravel has put in patent applications on its approach. In general terms, it’s based around a fully encrypted SQL database — the first of its kind, he said — that enables encrypted queries over large volumes of encrypted data.

The current climate for data protection and privacy has created the vacuum that Ravel is hoping to fill.

Today, especially in certain jurisdictions, there are gateways set up over how that data can be sourced and subsequently used, with users able to opt out and essentially remove all personalization, rendering useless a lot of the adtech and other tools that have been created around that concept. Sabeg noted that for companies that adopt its tech — and in the case of the zero-knowledge ad tool, it would be using an API to run the service, and an SDK at the publisher’s end to implement it; while in the case of the financial services tool it would be the financial platform, and, say, a third party tool to execute trades — while something like GDPR gates would still be in place, companies would still be able to run their regular advertising services since the data they were using would no longer be PII-related.

Similarly, in the financial exchanges application, Sabeg said that the aim is to ensure confidentiality and “remove market biases” that come in plaintext data that might, for instance, come up in bidding, which is something that has come up in the context of blockchain exchanges.

It was the emergence of GDPR, in fact, that first led Sabeg, a mathematician by training, to considering how one could apply the concept of HE to the model of online advertising and how DSPs work.

“GDPR was about to be implemented and all the ad customers were complaining about the constraints of it,” he said. “I found GDPR interesting. In its essence, I loved the values it was defending but could understand the problem the ad industry was seeing. I thought we could bring an efficient tech answer. Thought that HE could be used as de-identification tech. A industry could collect and process data while never having to use PII.”

We’ve covered a number of startups looking for ways to apply homomorphic encryption to build more privacy-first data services, but they are not the only ones in pursuit of this idea, in some cases because of how central advertising and other data-heavy services are to them.

Facebook/Meta last year went on a hiring spree to pick up a number of key homomorphic encryption research specialists, including Kristin Lauter, a longtime Microsoft employee, to head up its West Coast AI research, and it’s publishing research on the topic. “It shows the importance they are giving to that technology,” Sabeg said. Others like Google have also dedicated some research into the area, and Apple is also applying it in some of its own privacy tools.

“Given the impressive, major algorithmic breakthroughs achieved by Ravel’s team, Ravel Fully Homomorphic Encryption is orders of magnitude faster than state-of-the-art FHE schemes,” noted Villani in a statement. “With the continual increase of personal and industrial data being processed globally, privacy, and confidentiality protection are of paramount importance. Ravel’s breakthroughs bring an efficient and scalable answer to critical data privacy and security challenges.”

For the longest time, businesses have been installing email servers on site to have more control over their data. But the drawback of this setup is that it’s more expensive and you need to have a dedicated IT team to manage everything. Microsoft Exchange Online is a cloud-based email service that offers the same features and benefits of an on-premises Exchange server, without the hassle and expense.

What is Microsoft Exchange Online?

Microsoft Exchange Online is a cloud-based email server that helps businesses keep track of communications, manage calendars, and schedule appointments and meetings. Unlike with the original Exchange Server where you install the program on your own server, Exchange Online is hosted in Microsoft’s data center. This means that Microsoft provides the infrastructure and computing resources required to run the email solution. They’re also largely responsible for securing, backing up, and maintaining your Exchange Online environment.

Since Exchange Online isn’t installed locally, companies must instead sign up for the following subscription plans:

  • Exchange Online (Plan 1): $4/user/month – A standalone email server platform with 50 GB mailbox, Outlook on the web, message archiving, and focused inbox features
  • Exchange Online (Plan 2): $8/user/month – A more robust solution that includes all the features of the first plan including 100 GB mailbox, data loss prevention, automated attendant, and cloud voicemail capabilities
  • Microsoft 365 Business Standard: $12.50/user/month – The most comprehensive plan that comes with Exchange Online, Office Online, SharePoint Online, OneDrive, and Microsoft Teams

Benefits of hosted Exchange

Companies that use Exchange Online can enjoy a slew of benefits:

1. Predictable and lower costs
Exchange Online is charged on a monthly basis per user. This makes it easier for businesses to budget for their email needs in the long run.

What’s more, you don’t need to purchase dedicated servers and expensive licenses for your email platform. And since Microsoft is responsible for the infrastructure and maintenance, there are no additional costs associated with keeping the email solution running.

2. Plug-and-play simplicity
With Microsoft Exchange Server, you would have to allocate physical space for an email server, install the software, and configure user accounts manually. If you experience technical difficulties with Exchange Server, you’ll also have to troubleshoot the issue yourself.

In contrast, everything is taken care of with Exchange Online. Your cloud services provider will usually handle the hosting, management, installation, and configuration processes. That means your company can use and enjoy everything Exchange Online has to offer as soon as you sign up for a subscription plan.

3. Increased scalability and flexibility
As your business grows, you might need to add more users to your email platform. Fortunately, Exchange Online allows you to accommodate more users with ease. All you have to do is contact your provider when your server requirements change. You can add or remove users with a few clicks, and you’re only charged for what you use.

4.Greater security and compliance
What’s great about Exchange Online is you gain access to enterprise-grade security features like data loss prevention policies, intelligent anti-spam filters, and advanced malware detection. These features are constantly updated by Microsoft to ensure that your data is always protected against the latest security threats. Plus, Exchange Online stores your emails and data in Microsoft’s data centers, protected with cutting-edge network security and physical security measures.

These benefits merely scratch the surface of what Exchange Online is capable of. If you want to see how this email platform can power up your business, call us now!

Email server platforms help businesses keep track of communications, schedule appointments and meetings, and manage tasks. These platforms are typically hosted on premises, but businesses are increasingly using cloud-based versions of email servers. Microsoft Exchange Online is one of these cloud-based options, and it offers some distinct advantages for businesses.

What is Microsoft Exchange Online?

Microsoft Exchange Online is a cloud-based email server that helps businesses keep track of communications, manage calendars, and schedule appointments and meetings. Unlike with the original Exchange Server where you install the program on your own server, Exchange Online is hosted in Microsoft’s data center. This means that Microsoft provides the infrastructure and computing resources required to run the email solution. They’re also largely responsible for securing, backing up, and maintaining your Exchange Online environment.

Since Exchange Online isn’t installed locally, companies must instead sign up for the following subscription plans:

  • Exchange Online (Plan 1): $4/user/month – A standalone email server platform with 50 GB mailbox, Outlook on the web, message archiving, and focused inbox features
  • Exchange Online (Plan 2): $8/user/month – A more robust solution that includes all the features of the first plan including 100 GB mailbox, data loss prevention, automated attendant, and cloud voicemail capabilities
  • Microsoft 365 Business Standard: $12.50/user/month – The most comprehensive plan that comes with Exchange Online, Office Online, SharePoint Online, OneDrive, and Microsoft Teams

Benefits of hosted Exchange

Companies that use Exchange Online can enjoy a slew of benefits:

1. Predictable and lower costs
Exchange Online is charged on a monthly basis per user. This makes it easier for businesses to budget for their email needs in the long run.

What’s more, you don’t need to purchase dedicated servers and expensive licenses for your email platform. And since Microsoft is responsible for the infrastructure and maintenance, there are no additional costs associated with keeping the email solution running.

2. Plug-and-play simplicity
With Microsoft Exchange Server, you would have to allocate physical space for an email server, install the software, and configure user accounts manually. If you experience technical difficulties with Exchange Server, you’ll also have to troubleshoot the issue yourself.

In contrast, everything is taken care of with Exchange Online. Your cloud services provider will usually handle the hosting, management, installation, and configuration processes. That means your company can use and enjoy everything Exchange Online has to offer as soon as you sign up for a subscription plan.

3. Increased scalability and flexibility
As your business grows, you might need to add more users to your email platform. Fortunately, Exchange Online allows you to accommodate more users with ease. All you have to do is contact your provider when your server requirements change. You can add or remove users with a few clicks, and you’re only charged for what you use.

4.Greater security and compliance
What’s great about Exchange Online is you gain access to enterprise-grade security features like data loss prevention policies, intelligent anti-spam filters, and advanced malware detection. These features are constantly updated by Microsoft to ensure that your data is always protected against the latest security threats. Plus, Exchange Online stores your emails and data in Microsoft’s data centers, protected with cutting-edge network security and physical security measures.

These benefits merely scratch the surface of what Exchange Online is capable of. If you want to see how this email platform can power up your business, call us now!

Companies traditionally use on-premises servers to host and manage their email platform. However, this can be costly and time-consuming, especially if you don’t have an in-house IT team to manage everything. That’s why many companies are now using Microsoft Exchange Online for all their email needs.

What is Microsoft Exchange Online?

Microsoft Exchange Online is a cloud-based email server that helps businesses keep track of communications, manage calendars, and schedule appointments and meetings. Unlike with the original Exchange Server where you install the program on your own server, Exchange Online is hosted in Microsoft’s data center. This means that Microsoft provides the infrastructure and computing resources required to run the email solution. They’re also largely responsible for securing, backing up, and maintaining your Exchange Online environment.

Since Exchange Online isn’t installed locally, companies must instead sign up for the following subscription plans:

  • Exchange Online (Plan 1): $4/user/month – A standalone email server platform with 50 GB mailbox, Outlook on the web, message archiving, and focused inbox features
  • Exchange Online (Plan 2): $8/user/month – A more robust solution that includes all the features of the first plan including 100 GB mailbox, data loss prevention, automated attendant, and cloud voicemail capabilities
  • Microsoft 365 Business Standard: $12.50/user/month – The most comprehensive plan that comes with Exchange Online, Office Online, SharePoint Online, OneDrive, and Microsoft Teams

Benefits of hosted Exchange

Companies that use Exchange Online can enjoy a slew of benefits:

1. Predictable and lower costs
Exchange Online is charged on a monthly basis per user. This makes it easier for businesses to budget for their email needs in the long run.

What’s more, you don’t need to purchase dedicated servers and expensive licenses for your email platform. And since Microsoft is responsible for the infrastructure and maintenance, there are no additional costs associated with keeping the email solution running.

2. Plug-and-play simplicity
With Microsoft Exchange Server, you would have to allocate physical space for an email server, install the software, and configure user accounts manually. If you experience technical difficulties with Exchange Server, you’ll also have to troubleshoot the issue yourself.

In contrast, everything is taken care of with Exchange Online. Your cloud services provider will usually handle the hosting, management, installation, and configuration processes. That means your company can use and enjoy everything Exchange Online has to offer as soon as you sign up for a subscription plan.

3. Increased scalability and flexibility
As your business grows, you might need to add more users to your email platform. Fortunately, Exchange Online allows you to accommodate more users with ease. All you have to do is contact your provider when your server requirements change. You can add or remove users with a few clicks, and you’re only charged for what you use.

4.Greater security and compliance
What’s great about Exchange Online is you gain access to enterprise-grade security features like data loss prevention policies, intelligent anti-spam filters, and advanced malware detection. These features are constantly updated by Microsoft to ensure that your data is always protected against the latest security threats. Plus, Exchange Online stores your emails and data in Microsoft’s data centers, protected with cutting-edge network security and physical security measures.

These benefits merely scratch the surface of what Exchange Online is capable of. If you want to see how this email platform can power up your business, call us now!

Zoom has in many ways “won” the mindshare game when it comes to video conferencing: whether you’re actually using Zoom, or another service that’s wrapped into another platform like Google or Microsoft, and whether it’s for work or fun, the standalone Zoom is the one that people reference, the one that has claimed anthimeric status.

But for those who use Zoom, or Google’s Meet, Microsoft’s Teams, or something else, you’ll know that they still lack in certain scenarios. Today a startup called Venue built to plug one of those gaps — larger team meetings — is setting out its stall to compete, with a video conferencing platform that brings in a host of personalization and other features from consumer communication apps to make it more engaging. These include emoji bursts, the ability to set background music and backgrounds, easy tools to share videos and other media, gifs, and multi-functional control panels that mimic those that appear in streaming platforms like Twitch.

“Our clients have told us that if Slack made video conferencing for team meetings, this is what it might look like,” said Jason Goldlist, who co-founded the company with Frank Poon, in an interview with me (which took place, naturally, on Venue).

The Toronto-based startup has been in private beta for the past two years, first as a bootstrapped business and then as part of the Y Combinator Winter 2022 cohort.

In that time, it’s picked up some very interesting traction. Its customers include Yelp, Shopify, and PwC; and it’s so far hosted more than 5 million minutes of meetings and 250,000 participants in aggregate.

And now it’s announcing $4 million in seed funding from an impressive list of backers: led by Accel, the group also incudes Stewart Butterfield, the CEO and co-founder of none other than Slack (he is investing directly, the investment is not coming from the Slack Fund, and this is the video pitch, in Venue, that Goldlist used to pitch him); SquareSpace founder and CEO Anthony Casalena; and the founder and CEO of Remote.com, Job van der Voort.

Venue will be using the funding both for more product development, and also to scale its infrastructure to work with more customers.

Venue’s basic pitch is that it’s not another video conferencing platform. As Goldlist told me the other day, the aim is not to replace Zoom, Meet, Teams or the others, which are perfectly serviceable for one-on-one or small group virtual gatherings.

“We see Zoom as the Craigslist of video conferencing,” he said. “You will always have people who will use it.

“Our role is not to out-Zoom Zoom,” he continued. “It’s to pick our niche and to execute really well. There is a specific set of use cases and venue is the best at and no one focuses the way we do on the all hands, the town halls the AMAs, especially for remote or highly distributed companies.”

Borrowing from the wider world of consumer apps, its aim is to give users more control and thus make video meetings on the platform less abstract. Emoji reactions, background music, dynamic backgrounds, video bubbles, and a wide set of chat tools are among the bells and whistles that Venue believes will keep users interested, and keep organizations on board as customers.

Winning people over with bells and whistles seems to have worked so far. The startup says that there have been over 2 million emoji reactions “blasted to presenters” and that more than 30,000 one-on-one connections have been made between users on Venue to date.

Venue’s emergence from private beta is coming with some momentum for sure, but also — for the video call weary among us — maybe some malaise. Much of the world has inched away from many of the trappings of life in the throes of Covid-19 — local authorities are imposing less rules about face masks, travel and being in groups; offices are opening up again; and some of our e-commerce habits are tailing off in favor of shopping, eating out or doing other things in person.

Video conferencing hasn’t exactly died in recent months, but we are definitely entering a more sober phase after the heady months of 2020 and 2021. Even Zoom has felt the pinch. Although the company met analyst expectations for revenues and beat on earnings in its last financial quarter, it’s been feeling the pinch of a tough market for tech stocks.

Most recently, Citi downgraded Zoom’s stock in the face of growing competition from bigger platforms (Microsoft being especially aggressive with business customers, picking up some interesting partners in the process such as Workplace, the enterprise version of Facebook from Meta), and Zoom itself has been working on a new strategy to double down once more on its bread-and-butter enterprise base after finding that monetizing all those dinner parties and calls among friends was going nowhere fast.

All of that means not just a trickier climate for all video conferencing apps, but also a lot more competition for smaller players among those bigger companies with the resources to build in the tools they lack today.

But although many work practices, including remote working and virtual meetings, definitely opened up in the last couple of years, Goldlist points out that the use case for better, larger team meetings is not something that materialized during / after Covid-19. He points specifically to the costs and clunky nature of traditional video conferencing systems.

“The price of running an all-hands [for a company with employees in more than one place] is extraordinary,” he said. Doing “back of the napkin math”, said Goldlist, the cost for a meeting for 1,000 people for an hour is upwards for $50,000. That is not equipment investments per se. “it’s a huge cost to interrupt people in the middle of the day to have a meeting,” he said. “These are expensive things. You need to make them unique.”

The fact that there are still so many moments when video meetings don’t feel ideal is likely a strong enough reason for investors to place a bet on one in an early stage that has picked up some users, and is seeing some momentum with the wider startup community.

“Too often all hands and large meetings are inefficient and costly. Historically, it’s been hard to produce highly engaging meetings for large groups – the tools and technology hasn’t supported it. But Venue is now making top-tier production value simple and accessible,” said Sara Ittelson, a partner at Accel, in a statement.